Speakap currently offers to reach your employees through timeline updates, polls, events, tasks, and news items. The validity of these messages is, however, limited. As new messages get posted, your content will slowly sink within their timelines.
For some content, however, this behavior is not desirable. They would remain relevant, and thus you want to allow easy access to them at any time.
To make sure you have a place where you can share information that is super relevant to your employees at all times, we have the Pages feature. This feature allows you to create content pages and add them directly to the main menu of the Speakap platform. This way the information on these pages is always within arms reach of your employees. The number of pages is not limited, you can create as many pages as you need to.
Pages can be useful for:
- Onboarding new employees
- Acting as a knowledge base
- Calamity and emergency communications
- Any other type of relevant information that needs to be easily accessible
Creating a page (Desktop only)
As a network administrator, you are able to create a custom content page by clicking on the "+ Add new page" entry in the left menu.
Adding a title and selecting an audience
Every page needs a name. This name is shown on the top of the page and on the main menu as a button to reach your page.
Any page must have an audience. Just like in news, you can set which business unit(s), department(s), or group(s) can see the page, else set it for the entire network.
The editor allows you the following options to format your page:
- Headings H1, H2, H3, H4, H5, H6
- Fonts: Bold, Italic, Underline, Strikethrough
- Text alignment (Left, Right, Centre, Justify)
- Lists: Bulleted, numbered
- Active links
- Inline: files, images, videos
- Embedded: URL, videos (coming soon)
- Mentions (coming soon)
- Up to 5 videos per page (coming soon)
- Copy / Pasting formatted text from Office documents
No time to write and publish a page in one session? No problem. Articles you did not publish are automatically saved every 3 seconds as drafts and thus can be resumed at another time. it will be saved automatically every 3 seconds. Your drafts will already appear on your menu labeled “Drafts”, but will not be visible to anyone else.
Publishing the page
When you're done creating your custom page, it's time to reveal it. Just hit the "Publish" button at the bottom of the page and confirm the dialog you get presented and you're done!
Managing your page (Desktop only)
Editing a page
Once the page is published, it's possible to change its contents by hitting the "Edit" button on the top right of the page. When you're done editing just hit "Save and publish" to make the changes public to the members of your network. Please bear in mind that unpublished edits are not saved (unlike drafts).
Deleting a page
You can delete a published page by pressing the "Delete" button on the top right of the page. Please be aware that once the page has been deleted, there's no way of getting back its contents.
How to use it?
It is enabled on Speakap for you - there is no need for any further change on your side. While creating, editing, deleting pages is available only on the browser, the look and feel of the published pages will be consistent through all the platforms (browser, iOS, Android)